TRADE EXHIBITION

The EEA Trade Exhibition and Conference is back for 2022!

EEA2022 is the power industry's largest collaborative forum in New Zealand, focused on delivering clarity on complex issues, practical support and technology solutions, and market intelligence to industry. It also provides an excellent learning and networking opportunity for our engineering/technical/safety people, especially in this time of change.

Our Government has strongly signalled intent to #BuildBackBetter in the context of a low carbon economy and a changing electricity infrastructure - so technology investments are to the fore. Our sector has much to do so we invite you to EEA2022 to showcase your New Zealand and international technology, services, people and products and be a future influencer. You can also help us 'brainstorm' technology solutions, engage with our engineering/technical/safety communities, and lead the implementing of new aspirational policies for #BuildBackBetter.

The EEA2022 is at Claudelands, Hamilton on 19 - 21 September 2022, so join us! For attendees, it is the best opportunity to meet the market, learn about options, and get 'hands-on' with the solutions they need.

We know from surveying our industry delegates and trade exhibitors that delivery of the 2022 event is important to our sector and they are all hungry to re-connect at a face to face event in 2022. COVID has changed the world, so we are adapting and being agile in the delivery of the event in 2022 to meet potential contingencies. For EEA2022 we are including online options to enable greater accessibility for international participation and a wider range of industry people and businesses.

Don't miss it…book your stand today!

The EEA2022 Exhibition Package

The package includes:

    • The supply and erection of booth walls (unless otherwise stated in the exhibition layout details, the modular walls are 2.3m high and finished in black velcro fabric)
    • On-site power to each stand (4-way power point)
    • Two spotlights for mounting on the fascia - Fascia system and company name
    • Exhibitor Registrations: Each booked green (half) stand will include ONE complimentary exhibitor registration. Each booked yellow (full) stand will include TWO complimentary exhibitor registrations. Each exhibitor registration includes the  x2 Trade Exhibition Social Functions, Morning and Afternoon Teas and Lunches.
      Note: If you wish to have additional exhibitors on your stand, over and above the complimentary entitlements stated above, additional exhibitor registrations can be purchased at a cost of $475.00 +GST each before 29 July 2022 and $525.00 +GST each thereafter.
    • A virtual stand in the EEA2022 Virtual Trade Exhibition Hall

 

Exhibition Floor Plan

To view the 2022 Exhibition Floor Plan, please CLICK HERE.

To view the 2022 Exhibitors, please CLICK HERE

Stand Prices

For the EEA2022 Conference Trade Exhibition there are a total of
113 Trade Exhibition Stands for purchase that consist of:

    • 59 yellow stands measuring 3m x 2.4m - $5,000 + GST
    • 33 green stands which are triangle shaped measuring half of 3m x 2.4m - $3,000 + GST
    • 20 green stands measuring 3m x 1.2m - $3,000 + GST
    • 1 white corner stand measuring 4.8m x 3.9m - $13,500.00 + GST
    • Virtual Exhibition Stand (included with above trade stand costs) - $1,250 + GST (overseas exhibitors)

For a detailed list of stand types including all stand measurements and prices CLICK HERE.

Virtual Exhibition Stand

Note: As part of your face to face stand booking, you will also be registered for a virtual stand.

Please CLICK HERE to view this instructional video that will give you a preview of how the virtual exhibition will work.

The Virtual Exhibition will be open at multiple times/days in June 2022 and during the in-person event in June, to give you more than one opportunity to meet attendees.  All attendees registered for the face to face event and the virtual event will have access to attend the virtual exhibition.

The features of the Virtual Exhibition include:

    • Opportunity to upload brochures and promotional videos for attendees to access in advance of the virtual exhibition opening times.
    • When an attendee selects to visit your stand, they can ask to have a virtual conversation or have a text chat with you or other staff members who have registered a virtual exhibitors for your stand . You will see a list of attendees in a queue and you select them one at a time to have a video conversation with.  You can share your screen and record any video calls you have.
    • You can capture the contact details of any delegate that requests to visit your stand and you have the option to automatically send any pre-set emails after they have visited.
    • Via the 'Meeting Hub' in the virtual platform, you will be able to view the full list of attendees and request to connect with them. Once they have accepted the request you are able to have video calls and instant message chats.
EEA Wednesday Social Hour 00

Exhibition Timetable (NOTE: Dates to be updated to new September dates)

November
2021
 Stand bookings open, a deposit payment is required upon booking
14 Feb
2022
Exhibitors notified of stand allocation (stand allocations will be completed when sufficient registrations are received and notification will be no later than this date)
9 May
2022
Exhibitor Manual Available
9 May
2022
Exhibitors will be sent instruction on booking stand personnel, accommodation and social functions
19 Aug
2022
Virtual Exhibition - All resource materials for the virtual platform (brochures, videos etc.) to be provided
1 July
2022
Deadline for Company Profile for Conference Website
12 Aug
2022
Deadline for exhibitor registrations
Aug/Sept
2022
EEA2022 Virtual Exhibition - opening times TBC
19 Sept
2022
Exhibitor Pack In: 9.00am - 5.00pm
20 - 21 Sept 2022 EEA2022 Conference
21 Sept
2022
Exhibition Breakdown: 2.00pm

Delegate Exhibition Viewing Times

Monday 19 September5.30pm - 7.30pm
Tuesday 20 September8.30am - 7.00pm
Wednesday 21 September8.30am - 2.00pm
Virtual Exhibition20 - 21 September 2022

Public Exhibition Viewing Times

Tuesday 20 September9.00am – 12.00pm and 2.00pm – 5.00pm
Wednesday 21 September9.00am – 12.00pm

Stand Design

There will be a 'Best Stand Award' and we encourage you to use your imagination with your stand design.

Pack In Height/Weight Restrictions

Information to be confirmed for Claudelands.

Exhibition Schedule

Monday 19 SeptemberExhibitor pack in12.00pm - 5.00pm
Exhibition Opening and Social Function5.30pm - 7.30pm
Tuesday 20 SeptemberExhibition Viewing8.30am - 5.00pm
Social Function in Trade Exhibition5.30pm - 7.00pm
Wednesday 21 SeptemberExhibition Viewing8.30am - 2.00pm
Exhibition pack outFrom 2.00pm

Exhibitor Registrations

Registered exhibitors are welcome to attend the formal opening of the Conference, and one Conference session only. Those exhibitors wishing to attend more than one Conference session must register as a Conference Delegate by completing a Conference Delegate Registration Form.

Each booked green (half) stand will include ONE complimentary exhibitor registration. Each booked yellow (full) stand will include TWO complimentary exhibitor registrations. Each exhibitor registration includes the x2 Trade Exhibition Social Functions, Morning and Afternoon Teas and Lunches. The number of complimentary trade exhibitor registrations available per stand is shown on the Stand List, CLICK HERE to view.

If you wish to have additional exhibitors on your stand, over and above the complimentary entitlements stated above, additional exhibitor registrations can be purchased at a cost of $475.00 +GST each before 29 July 2022 and $525.00 +GST each thereafter.
The person from your company who booked your Trade Exhibition Stand/s will be sent an email with a link to online Trade Exhibitor Registrations from the Conference Organisers (Conferences & Events) in May 2022. This link allows you to register your allocated Complimentary stand registration/s and any additional Trade Exhibitor registrations.

Exhibition Manual

The Exhibition Manual will be emailed to the person who booked the Trade Exhibition Stand by Conferences & Events. The Exhibition Manual will include pack-in and storage details, equipment hire and catering information, delegate registration & Accommodation information. This will be available in May 2022.

If you are a virtual exhibitor you will receive instructions on what materials you need to prepare and how to use the virtual platform once your booking has been made.

Exhibitor Lead Management

Lead Management is a useful tool for exhibitors to manage leads they get at the conference and provides easy access for those back in the office to see what leads are coming through. A QR Code or Barcode is printed on the delegates nametag. When a delegate is visiting a booth, you would ask the delegate if you can capture their details by using the attendee app on your smartphone/device to scan their nametag. This then brings up the delegate's details, you can then pass your device to the delegate to answer some specific questions set up in advance. Once the questions are answered, an email can be sent to the delegate thanking them for visiting the stand and can include attachments with any company information/show deals. Colleagues back in the office can log in to the system and see the live data from people that have been visiting the stand and getting scanned. There will be a small fee of $115 to add this functionality to your exhibition experience. If you would like to take up this opportunity, choose this option at the time you register.

EXHIBITION BOOKINGS TERMS & CONDITIONS

Stand Allocation

We will do our best to accommodate your requirements, but there is always competition for sites, as some are perceived to be better than others. You can help us to allocate your preferred site(s) by giving three options, which should be positioned in different areas of the exhibition site. Also to assist us in maximising your marketing opportunities, please advise us of competitor companies on your booking application. We cannot guarantee that we will be able to avoid placement close to competitors but we will try to take this into consideration when allocating stands.

Stand sites will be provisionally allocated on a "first booking with payment received" basis but the final allocations will take into account additional criteria including sponsorship of the 2022 Conference and Corporate Members. Note the organiser reserves the right to vary the stand allocation.

The Trade Exhibition Site Plan with allocated stands will be viewable on the EEA website by the end of March.

Payment

A 50% deposit payment must be paid within 7 days of the booking application to secure a trade exhibition stand. The deposit can be paid using the online credit card payment facility or by direct credit using the details on the invoice.

Overseas exhibitors signing up as a Virtual Exhibitor must make full payment within 7 days of booking.

All exhibition and exhibitor registration fees paid by direct credit must be paid to the conference bank account on the invoice. Please note, this is a different account to the normal EEA account that you may have in your accounts system.

All fees must be paid by 29 April 2022. Exhibitors who have not made payment in full by this time will not be permitted to set up their stand.

Cancellations

Non-payment does not constitute a cancellation. Deposits must be paid unless cancelled within 7 days of receiving stand allocation notice.

Cancellations must be made in writing via email to [email protected] Full refunds will be given for cancellations received within 7 days of your stand allocation being advised. Cancellations received later than 7 days after your stand allocation has been advised and up to Thursday 14 April 2022 will incur a loss of deposit. No refunds will be made for cancellations received after Friday Thursday 14 April 2022.

COVID-19 and Payments

By September 2022, it is hoped New Zealand's management of COVID-19 will put us in the fortunate position of being able to host major conferences and events, however we have seen that this can change very quickly and we expect there to still be a risk of disruption at the time of the conference. In the first instance, we would look to postpone the conference and your booking would transfer to the new dates. In the unlikely case that the conference needs to shift to a fully online platform, you will be refunded minus the cost of the Virtual Exhibition Stand. We will work closely with you to ensure you know how to get the most out of the virtual experience. In the case of cancellation, you will be fully refunded. If you wish to change your trade stand booking to a virtual booking only when the face to face event can still proceed as planned, this will be treated as a cancellation of your trade stand and the above cancellation terms will still apply.

Insurance & Liability

Exhibitors and their agents are responsible for all of their exhibits and contents and are required to carry their own insurance for the loss, theft, damage or otherwise of their belongings and public liability over the period of the Conference. This insurance should remain in force until their exhibits are removed from the venue. Neither the EEA, Conferences & Events nor TSB Arena/Shed 6 is liable for any damage or loss of any exhibitor's material brought into the venue, prior, during or after the event. Exhibitors and their agents must assume all responsibility for any damage caused by themselves or their equipment to the venue, other exhibitors or attendees at the event however so caused.

CALL FOR PAPERS

For those of you interested in offering papers to the 2022 Conference, please refer to the call for papers page to view a list of suggested paper topic ideas (this will be launched November 2021). The closing date for paper abstract submissions is Monday 28 February 2022. If you are overseas and wish to submit a paper, you will have the opportunity to provide a recording of your presentation or give a live presentation remotely.

SPONSORSHIP

If you are interested in being sent details of the Conference Sponsorship packages please contact Tracy Hobbs at the EEA Office by email: [email protected] or phone +64 4 473 8655.