TECHNOLOGY EXHIBITION
NEW EXHIBITION STANDS ADDED!
With the main exhibition hall sold out, additional exhibition stands have been added to the Dobson Foyer area.
DOBSON FOYER
- 4 yellow stands measuring 3m x 2.4m - $4,275 + GST (SOLD OUT)
- 11 blue stands measuring 3m x 1.8m - $3,412.50 + GST (1 left - stand 144)
To view the 2024 Exhibition Floor Plan, please CLICK HERE
To view the 2024 Exhibitors, please CLICK HERE
EEA2024 Technology Exhibition Stand Bookings are now open!
The EEA Technology Exhibition and Conference is back for 2024!
EEA2024 is the power industry's largest collaborative forum in Aotearoa New Zealand, bringing together thought leaders, influencers, and experts from across the sector.
Aotearoa New Zealand has committed to reaching net-zero carbon emissions by 2050 and the energy sector is critical in leading the way towards achieving this target while maintaining a safe, secure and reliable supply of electricity.
Innovation is key and our people are front and centre of the path to decarbonisation.
This is your opportunity to showcase the role you can play in solving complex issues, delivering market intelligence and providing practical support and technology solutions.
In 2023 more than 1200 delegates, exhibitors and visitors attended over the course of the event.
We invite you to EEA2024 to showcase your New Zealand and international technology, services, people and products and help our industry lead the way.
The EEA2024 is back at Te Pae Christchurch Convention Centre, Christchurch on 10 - 12 September 2024, so join us!
This is a fantastic opportunity for all our attendees to meet the market, learn about options, and get 'hands-on' with the solutions they need.
Don't miss it…book your stand today!
EEA Event - Code of Conduct
We would like to make you aware of the following policies the EEA2024 conference adheres to:
The EEA2024 Exhibition Package
The package includes:
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- The supply and erection of booth walls (unless otherwise stated in the exhibition layout details, the modular walls are 2.3m high and finished in black velcro fabric)
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- On-site power to each stand (4-way power point)
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- Two spotlights for mounting on the fascia - Fascia system and company name
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- Exhibitor Registrations: Each booked green, red or blue stand will include ONE complimentary exhibitor registration. Each booked yellow (full) stand will include TWO complimentary exhibitor registrations. Each exhibitor registration includes the x2 Technology Exhibition Social Functions, Morning and Afternoon Teas and Lunches.
Note: If you wish to have additional exhibitors on your stand, over and above the complimentary entitlements stated above, additional exhibitor registrations can be purchased at a cost of $540.00 +GST each until 18 June 2024 and $595.00 +GST each thereafter.
- Exhibitor Registrations: Each booked green, red or blue stand will include ONE complimentary exhibitor registration. Each booked yellow (full) stand will include TWO complimentary exhibitor registrations. Each exhibitor registration includes the x2 Technology Exhibition Social Functions, Morning and Afternoon Teas and Lunches.
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- A virtual stand in the EEA2024 Virtual Technology Exhibition
Exhibition Floor Plan
To view the 2024 Exhibition Floor Plan, please CLICK HERE
To view the 2024 Exhibitors, please CLICK HERE
Stand Prices
For the EEA2024 Conference Technology Exhibition there are a total of 145 Technology Exhibition Stands for purchase that consist of:
MAIN EXHIBITION HALL
- 85 yellow stands measuring 3m x 2.4m - $5,700 + GST (SOLD OUT)
- 3 red stands measuring 3m x 1.2m - $3,400 + GST (SOLD OUT)
- 38 green stands which are triangle shaped measuring half of 3m x 2.4m - $3,400 + GST (SOLD OUT)
- 4 blue stands measuring 3m x 1.8m - $4,550 + GST (SOLD OUT)
DOBSON FOYER
- 4 yellow stands measuring 3m x 2.4m - $4,275 + GST (SOLD OUT)
- 11 blue stands measuring 3m x 1.8m - $3,412.50 + GST (1 left - stand 144)
For a detailed list of stand types including all stand measurements and prices CLICK HERE.
Vehicle or Large Equipment Displays
Please note, we have sold out of space dedicated for vehicle displays indoors at Te Pae, but there is still the opportunity to exhibit outdoors in Conduit Square - see map here. The same fees and discounts apply as the indoor displays.
The cost is as follows:
- $5,280 + GST for an indoor/outdoor display with access to power
The following discounts are available to those that have already booked a stand:
25% discount if booked 1 full stand
10% discount if booked 1 half stand
50% discount if booked more than 1 stand, any size
50% discount if a conference sponsor
Please contact eea2024@confer.co.nz if you would like to book an indoor/outdoor vehicle or large display space.
Virtual Exhibition Stand
Note: As part of your face to face stand booking, you will also be registered for a virtual stand.
Please CLICK HERE to view this instructional video that will give you a preview of how the virtual exhibition will work.
The Virtual Exhibition will be open during the in-person event in September. All attendees registered for the face to face event and the virtual event will have access to attend the virtual exhibition.
The features of the Virtual Exhibition include:
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- Opportunity to upload brochures and promotional videos for attendees to access in advance of the virtual exhibition opening times.
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- When an attendee selects to visit your stand, they can ask to have a virtual conversation or have a text chat with you or other staff members who have registered as virtual exhibitors for your stand. You will see a list of attendees in a queue and you select them one at a time to have a video conversation with. You can share your screen and record any video calls you have.
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- You can capture the contact details of any delegate that requests to visit your stand and you have the option to automatically send any pre-set emails after they have visited.
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- Via the 'Meeting Hub' in the virtual platform, you will be able to view the full list of attendees and request to connect with them. Once they have accepted the request you are able to have video calls and instant message chats.
Technology Exhibition Timetable
| November 2023 |
Stand bookings open, a 25% deposit payment is required upon booking, 25% due 12 April and the balance due 10 July |
| 29 Feb 2024 |
Exhibitors notified of stand allocation (stand allocations will be completed when sufficient registrations are received and notification will be no later than this date) |
| 29 Feb 2024 |
Exhibitor Manual Available, instructions sent on booking stand personnel |
| 4 June 2024 |
Deadline for Company Profile for Conference Website |
| 30 July 2024 |
Deadline for Exhibitor registrations |
| 6 Aug 2024 |
Virtual Exhibition - All resource materials for the virtual platform (brochures, videos etc.) to be provided |
| 10 Sept 2024 |
Exhibitor Pack In: 9.00am - 5.00pm |
| 11-12 Sept 2024 |
EEA2024 Conference |
| 12 Sept 2024 |
Exhibition Breakdown: 2.00pm |
Delegate Exhibition Viewing Times
| Tuesday 10 September | 5.30pm - 7.30pm |
| Wednesday 11 September | 8.30am - 7.00pm |
| Thursday 12 September | 8.30am - 2.00pm |
| Virtual Exhibition | 11-12 September 2024 |
Public Exhibition Viewing Times
| Wednesday 11 September | 9.00am – 12.30pm and 2.30pm – 5.00pm |
| Thursday 12 September | 9.00am – 12.00pm |
Stand Design
There will be a 'Best Stand Award' and we encourage you to use your imagination with your stand design.
Pack In Height/Weight Restrictions
Information to be confirmed for Te Pae.
Exhibition Schedule
| Tuesday 10 September | Exhibitor pack in | 9.00am - 5.00pm |
| Exhibition Opening and Social Function | 5.30pm - 7.30pm | |
| Wednesday 11 September | Exhibition Viewing | 8.30am - 5.00pm |
| Social Function in Technology Exhibition | 5.30pm - 7.00pm | |
| Thursday 12 September | Exhibition Viewing | 8.30am - 2.00pm |
| Exhibition pack out | From 2.00pm |
Exhibitor Registrations
Registered exhibitors are welcome to attend the formal opening of the Conference, and one Conference session only. Those exhibitors wishing to attend more than one Conference session must register as a Conference Delegate by completing a Conference Delegate Registration Form.
Each booked green, red or blue stand will include ONE complimentary exhibitor registration. Each booked yellow (full) stand will include TWO complimentary exhibitor registrations. Each exhibitor registration includes the x2 Technology Exhibition Social Functions, Morning and Afternoon Teas and Lunches. The number of complimentary trade exhibitor registrations available per stand is shown on the Stand List, CLICK HERE to view.
If you wish to have additional exhibitors on your stand, over and above the complimentary entitlements stated above, additional exhibitor registrations can be purchased at a cost of $540.00 +GST each until 18 June 2024 and $595.00 +GST each thereafter.
The person from your company who booked your Technology Exhibition Stand/s will be sent an email with a link to online Technology Exhibitor Registrations from the Conference Organisers (Conferences & Events) in late February 2024. This link allows you to register your allocated Complimentary stand registration/s and any additional Technology Exhibitor registrations.
Exhibition Manual
The Exhibition Manual will be emailed to the person who booked the Technology Exhibition Stand by Conferences & Events. The Exhibition Manual will include pack-in and storage details, equipment hire and delivery details. This will be available in late February 2024.
Exhibitor Lead Management
Lead Management is a useful tool for exhibitors to manage leads they get at the conference and provides easy access for those back in the office to see what leads are coming through. A QR Code or Barcode is printed on the delegates nametag. When a delegate is visiting a booth, you would ask the delegate if you can capture their details by using the attendee app on your smartphone/device to scan their nametag. This then brings up the delegate's details, you can then pass your device to the delegate to answer some specific questions set up in advance. Once the questions are answered, an email can be sent to the delegate thanking them for visiting the stand and can include attachments with any company information/show deals. Colleagues back in the office can log in to the system and see the live data from people that have been visiting the stand and getting scanned. There will be a small fee of $115 to add this functionality to your exhibition experience. If you would like to take up this opportunity, choose this option at the time you register.
EXHIBITION BOOKINGS TERMS & CONDITIONS
Stand Allocation
We will do our best to accommodate your requirements, but there is always competition for sites, as some are perceived to be better than others. You can help us to allocate your preferred site(s) by giving three options, which should be positioned in different areas of the exhibition site. Also to assist us in maximising your marketing opportunities, please advise us of competitor companies on your booking application. We cannot guarantee that we will be able to avoid placement close to competitors but we will try to take this into consideration when allocating stands.
Stand sites will be provisionally allocated on a "first booking with payment received" basis but the final allocations will take into account additional criteria including sponsorship of the 2024 Conference and Corporate Members. Note the organiser reserves the right to vary the stand allocation.
The Technology Exhibition Floor Plan with allocated stands will be viewable on the EEA website by 15 March 2024.
Payment
A 25% deposit payment must be paid within 7 days of the booking application to secure a technology exhibition stand. The deposit can be paid using the online credit card payment facility or by direct credit using the details on the invoice.
An invoice for a further 25% payment will be sent out on 5 April and due within 7 days (12 April). The balance invoice will be sent out on 3 July and due within 7 days (10 July).
All exhibition and exhibitor registration fees paid by direct credit must be paid to the conference bank account on the invoice. Please note, this is a different account to the normal EEA account that you may have in your accounts system.
All fees must be paid by 10 July 2024. Exhibitors who have not made payment in full by this time will not be permitted to set up their stand.
Cancellations
Non-payment does not constitute a cancellation. Deposits must be paid unless cancelled within 7 days of receiving stand allocation notice.
Cancellations must be made in writing via email to eea2024@confer.co.nz. Full refunds will be given for cancellations received within 7 days of your stand allocation being advised. Cancellations received later than 7 days after your stand allocation has been advised and up to Friday 12 April 2024 will incur a loss of 50% deposit. No refunds will be made for cancellations received after Friday 12 April 2024.
Insurance & Liability
Exhibitors and their agents are responsible for all of their exhibits and contents and are required to carry their own insurance for the loss, theft, damage or otherwise of their belongings and public liability over the period of the Conference. This insurance should remain in force until their exhibits are removed from the venue. Neither the EEA, Conferences & Events nor Te Pae is liable for any damage or loss of any exhibitor's material brought into the venue, prior, during or after the event. Exhibitors and their agents must assume all responsibility for any damage caused by themselves or their equipment to the venue, other exhibitors or attendees at the event however so caused.
CALL FOR PAPERS
For those of you interested in offering papers to the 2024 Conference, please refer to the call for papers page to view a list of suggested paper topic ideas (this will be launched February 2024). The closing date for paper abstract submissions is Wednesday 17 April. If you are overseas and wish to submit a paper, you will have the opportunity to provide a recording of your presentation or give a live presentation remotely.
SPONSORSHIP
If you are interested in being sent details of the Conference Sponsorship packages please contact Tracy Hobbs at the EEA Office by email: tracy@eea.co.nz or phone +64 4 473 8655.