TECHNOLOGY EXHIBITION
EEA2025 Technology Exhibition Stand Bookings are now closed.
The EEA Technology Exhibition and Conference is back for 2025!
EEA2025 is the power industry's largest collaborative forum in Aotearoa New Zealand, bringing together thought leaders, influencers, and experts from across the sector.
Aotearoa New Zealand has committed to reaching net-zero carbon emissions by 2050 and the energy sector is critical in leading the way towards achieving this target while maintaining a safe, secure and reliable supply of electricity.
Innovation is key and our people are front and centre of the path to decarbonisation.
This is your opportunity to showcase the role you can play in solving complex issues, delivering market intelligence and providing practical support and technology solutions.
In 2024 more than 1200 delegates, exhibitors and visitors attended over the course of the event.
We invite you to EEA2025 to showcase your New Zealand and international technology, services, people and products and help our industry lead the way.
The EEA2025 is back at Te Pae Christchurch Convention Centre, Christchurch on 9 - 11 September 2025, so join us!
This is a fantastic opportunity for all our attendees to meet the market, learn about options, and get 'hands-on' with the solutions they need.
We sold out of stands in 2024 so don't miss it…book your stand today!
DOBSON FOYER:
ONLY 3 STANDS REMAIN! - STANDS 132, 135, 136
- DOBSON FOYER: x14 blue stands measuring 3m x 1.8m - $3,585 + GST
- DOBSON FOYER: x4 yellow stands measuring 3m x 2.4m - $4,490 + GST
MAIN EXHIBITION HALL:
- SOLD OUT yellow stands measuring 3m x 2.4m - $5,985 + GST
- SOLD OUT red stands measuring 3m x 1.2m - $3,570 + GST
- SOLD OUT green stands measuring half of 3m x 2.4m - $3,570 + GST
- SOLD OUT blue stands measuring 3m x 1.8m - $4,778 + GST
EEA Event - Code of Conduct
We would like to make you aware of the following policies the EEA2025 conference adheres to:
The EEA2025 Exhibition Package
The package includes:
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- The supply and erection of booth walls (unless otherwise stated in the exhibition layout details, the modular walls are 2.3m high and finished in black velcro fabric)
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- On-site power to each stand (4-way power point)
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- Two spotlights for mounting on the fascia - Fascia system and company name
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- Exhibitor Registrations: Each booked green, red or blue stand will include ONE complimentary exhibitor registration. Each booked yellow (full) stand will include TWO complimentary exhibitor registrations. Each exhibitor registration includes the x2 Technology Exhibition Social Functions, Morning and Afternoon Teas and Lunches.
Note: If you wish to have additional exhibitors on your stand, over and above the complimentary entitlements stated above, additional exhibitor registrations can be purchased at a cost of $565.00 +GST each until 24 June 2025 and $625.00 +GST each thereafter.
- Exhibitor Registrations: Each booked green, red or blue stand will include ONE complimentary exhibitor registration. Each booked yellow (full) stand will include TWO complimentary exhibitor registrations. Each exhibitor registration includes the x2 Technology Exhibition Social Functions, Morning and Afternoon Teas and Lunches.
Exhibition Floor Plan
To view the 2025 Exhibition Floor Plan, please CLICK HERE
To view the 2025 Exhibitors, please CLICK HERE
Stand Prices
For the EEA2025 Conference Technology Exhibition there are a total of 148 Technology Exhibition Stands for purchase that consist of:
DOBSON FOYER:
- DOBSON FOYER: x14 blue stands measuring 3m x 1.8m - $3,585 + GST
- DOBSON FOYER: x4 yellow stands measuring 3m x 2.4m - $4,490 + GST
MAIN EXHIBITION HALL:
- (SOLD) 84 yellow stands measuring 3m x 2.4m - $5,985 + GST
- (SOLD) 4 red stands measuring 3m x 1.2m - $3,570 + GST
- (SOLD) 38 green stands measuring half of 3m x 2.4m - $3,570 + GST
- (SOLD) 4 blue stands measuring 3m x 1.8m - $4,778 + GST
For a detailed list of stand types including all stand measurements and prices CLICK HERE.
Vehicle or Large Equipment Displays
There is limited space for large equipment/vehicle displays inside the main exhibition hall. The cost is as follows:
- $5,280 + GST for an indoor/outdoor display with access to power
The following discounts are available to those that have already booked a stand:
25% discount if booked 1 full stand
10% discount if booked 1 half stand
50% discount if booked more than 1 stand, any size
50% discount if a conference sponsor
Please contact eea2025@confer.co.nz if you would like to book an indoor/outdoor vehicle or large display space.
Technology Exhibition Timetable
| November 2024 |
Stand bookings open, a 25% deposit payment is required upon booking, 25% due 11 April and the balance due 9 July | ||
| 28 Feb 2025 |
Exhibitors notified of stand allocation (stand allocations will be completed when sufficient registrations are received and notification will be no later than this date) | ||
| 28 Feb 2025 |
Exhibitor Manual Available, instructions sent on booking stand personnel | ||
| 31 July 2025 |
Deadline for exhibitor registrations and company logo/profile | ||
| 9 Sept 2025 |
Exhibitor Pack In: 9.00am - 5.00pm (staggered times will be allocated) | ||
| 10-11 Sept 2025 |
EEA2025 Conference | ||
| 11 Sept 2025 |
Exhibition Breakdown: 2.30pm (approx. time TBC) |
Delegate Exhibition Viewing Times
| Tuesday 9 September | 5.30pm - 7.30pm |
| Wednesday 10 September | 8.30am - 7.00pm |
| Thursday 11 September | 8.00am - 2.30pm |
Public Exhibition Viewing Times
| Wednesday 10 September | 9.00am – 12.20pm and 1.30pm – 5.00pm |
| Thursday 11 September | 9.00am – 12.30pm |
Stand Design
There will be a 'Best Stand Award' and we encourage you to use your imagination with your stand design.
Pack In Height/Weight Restrictions
Information to be confirmed for Te Pae.
Exhibition Schedule
| Tuesday 9 September | Exhibitor pack in | 9.00am - 5.00pm |
| Exhibition Opening and Social Function | 5.30pm - 7.30pm | |
| Wednesday 10 September | Exhibition Viewing | 8.30am - 5.00pm |
| Social Function in Technology Exhibition | 5.30pm - 7.00pm | |
| Thursday 11 September | Exhibition Viewing | 8.30am - 2.30pm |
| Exhibition pack out | From 2.30pm |
Exhibitor Registrations
Registered exhibitors are welcome to attend the formal opening of the Conference, and one Conference session only. Those exhibitors wishing to attend more than one Conference session must register as a Conference Delegate by completing a Conference Delegate Registration Form.
Each booked green, red or blue stand will include ONE complimentary exhibitor registration. Each booked yellow (full) stand will include TWO complimentary exhibitor registrations. Each exhibitor registration includes the x2 Technology Exhibition Social Functions, Morning and Afternoon Teas and Lunches. The number of complimentary trade exhibitor registrations available per stand is shown on the Stand List, CLICK HERE to view.
If you wish to have additional exhibitors on your stand, over and above the complimentary entitlements stated above, additional exhibitor registrations can be purchased at a cost of $565.00 +GST each until 24 June 2025 and $625.00 +GST each thereafter.
The person from your company who booked your Technology Exhibition Stand/s will be sent an email with a link to online Technology Exhibitor Registrations from the Conference Organisers (Conferences & Events) in late February 2025. This link allows you to register your allocated Complimentary stand registration/s and any additional Technology Exhibitor registrations.
Exhibition Manual
The Exhibition Manual will be emailed to the person who booked the Technology Exhibition Stand by Conferences & Events. The Exhibition Manual will include pack-in and storage details, equipment hire and delivery details. This will be available in late February 2025.
Exhibitor Lead Management
Lead Management is a useful tool for exhibitors to manage leads they get at the conference and provides easy access for those back in the office to see what leads are coming through. A QR Code or Barcode is printed on the delegates nametag. When a delegate is visiting a booth, you would ask the delegate if you can capture their details by using the attendee app on your smartphone/device to scan their nametag. This then brings up the delegate's details, you can then pass your device to the delegate to answer some specific questions set up in advance. Once the questions are answered, an email can be sent to the delegate thanking them for visiting the stand and can include attachments with any company information/show deals. Colleagues back in the office can log in to the system and see the live data from people that have been visiting the stand and getting scanned. There will be a small fee of $115 to add this functionality to your exhibition experience. If you would like to take up this opportunity, choose this option at the time you register.
EXHIBITION BOOKINGS TERMS & CONDITIONS
Stand Allocation
We will do our best to accommodate your requirements, but there is always competition for sites, as some are perceived to be better than others. You can help us to allocate your preferred site(s) by giving three options, which should be positioned in different areas of the exhibition site. Also to assist us in maximising your marketing opportunities, please advise us of competitor companies on your booking application. We cannot guarantee that we will be able to avoid placement close to competitors but we will try to take this into consideration when allocating stands.
Stand sites will be provisionally allocated on a "first booking with payment received" basis but the final allocations will take into account additional criteria including sponsorship of the 2024 Conference and Corporate Members. Note the organiser reserves the right to vary the stand allocation.
The Technology Exhibition Floor Plan with allocated stands will be viewable on the EEA website by 15 March 2025.
Payment
A 25% deposit payment must be paid within 7 days of the booking application to secure a technology exhibition stand. The deposit can be paid using the online credit card payment facility or by direct credit using the details on the invoice.
An invoice for a further 25% payment will be sent out on 4 April and due within 7 days (11 April). The balance invoice will be sent out on 2 July and due within 7 days (9 July).
All exhibition and exhibitor registration fees paid by direct credit must be paid to the conference bank account on the invoice. Please note, this is a different account to the normal EEA account that you may have in your accounts system.
All fees must be paid by 9 July 2025. Exhibitors who have not made payment in full by this time will not be permitted to set up their stand.
Cancellations
Non-payment does not constitute a cancellation. Deposits must be paid unless cancelled within 7 days of receiving stand allocation notice.
Cancellations must be made in writing via email to eea2025@confer.co.nz. Full refunds will be given for cancellations received within 7 days of your stand allocation being advised. Cancellations received later than 7 days after your stand allocation has been advised and up to Friday 11 April 2025 will incur a loss of 50% deposit. No refunds will be made for cancellations received after Friday 11 April 2025.
Insurance & Liability
Exhibitors and their agents are responsible for all of their exhibits and contents and are required to carry their own insurance for the loss, theft, damage or otherwise of their belongings and public liability over the period of the Conference. This insurance should remain in force until their exhibits are removed from the venue. Neither the EEA, Conferences & Events nor Te Pae is liable for any damage or loss of any exhibitor's material brought into the venue, prior, during or after the event. Exhibitors and their agents must assume all responsibility for any damage caused by themselves or their equipment to the venue, other exhibitors or attendees at the event however so caused.
CALL FOR PAPERS
For those of you interested in offering papers to the 2025 Conference, this will be launched February 2025. The closing date for paper abstract submissions is Thursday 17 April. If you are overseas and wish to submit a paper, you will have the opportunity to provide a recording of your presentation or give a live presentation remotely.
SPONSORSHIP
If you are interested in being sent details of the Conference Sponsorship packages please contact Tracy Hobbs at the EEA Office by email: tracy@eea.co.nz or phone +64 4 473 8655.